Last updated: July 2026

1. Scope and provider

These Terms of Service ("Terms") govern the use of the software-as-a-service application Klubplan ("Service") provided at klubplan.com. The provider is the service provider named in the legal notice: Raykast IT & Consulting, owner Matthias Guntrum ("Provider"). By registering for or using the Service, the user accepts these Terms. Deviating terms of the user apply only if the Provider expressly agrees to them in writing.

2. Subject matter

Klubplan is an online application for organising club duties (duty and shift rosters) and for managing room and clubhouse bookings. The Provider makes the Service available over the internet; no installation on the user's side is required. The specific range of functions depends on the chosen plan and the current service description on the website.

3. Registration and account

Use of the Service requires an account. The user must provide truthful information when registering and keep their access credentials confidential. The account is not transferable. The user is responsible for all activity carried out through their account. Helpers can sign up for duties via a shared link without an account of their own.

4. Plans, prices and payment

Klubplan is offered in a free plan as well as in paid plans (e.g. Standard and Pro). The respective scope of service and the prices follow from the pricing overview at the time of purchase. Paid plans are billed as an annual subscription. Payment is processed by the payment service provider Stripe. Unless stated otherwise, prices are final prices; the small-business rule under Sec. 19 of the German VAT Act (UStG) may apply.

5. Term and cancellation

The free plan can be ended at any time without notice. Paid subscriptions have a term of one year and can be cancelled at any time effective at the end of the current billing period; this is managed via the payment provider's customer portal. After a paid plan expires or is cancelled, the account is downgraded to the free plan. The right to extraordinary termination for good cause remains unaffected for both parties.

6. User obligations

The user undertakes not to misuse the Service, in particular not to upload unlawful content and not to infringe the rights of third parties. The user is responsible for collecting and processing personal data of third parties (e.g. helpers) only within the scope of applicable data protection law. The Provider is entitled to suspend access in the event of serious or repeated violations.

7. Availability

The Provider strives for high availability of the Service but does not owe uninterrupted availability. Maintenance, disruptions outside the Provider's control (e.g. at the hosting provider) or force majeure may lead to temporary limitations. A specific service level is only promised where expressly agreed.

8. Liability

The Provider is liable without limitation for intent and gross negligence and for injury to life, body or health. In the case of simple negligence, the Provider is liable only for the breach of a material contractual obligation (cardinal obligation) and limited to the foreseeable damage typical for the contract. Otherwise liability is excluded. The user is responsible for regularly backing up their own data where this is reasonable.

9. Data protection

The Provider processes personal data solely in accordance with the privacy policy and applicable data protection law.

10. Changes to these Terms

The Provider may amend these Terms with effect for the future, provided this is necessary to adapt to a changed legal situation, case law or scope of functions and the user is not unreasonably disadvantaged. The user will be informed of changes in good time. If the user does not object within a reasonable period, the amended Terms are deemed accepted.

11. Final provisions

The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods. If the user is a merchant, a legal entity under public law or a special fund under public law, the place of jurisdiction is the Provider's registered office. Should any provision of these Terms be invalid, the validity of the remaining provisions remains unaffected.